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2022- 2023 Privacy Agreements & Profile Forms

2022- 2023 Student Privacy

The Louisiana Department of Education (LDE) and Evangeline Parish School System (the LEA) are committed to protecting student data. In compliance with Louisiana Act 677, Evangeline Parish School District will provide information relative to active district contracts and data elements associated with each application. The documents listed are currently approved addendums and/or agreements utilized by the district/schools with student information. The Evangeline Parish School Board is authorized to share this information through Title 28; Bulletin 741; §2303 D-E and FERPA. 

Additionally, the legislature passed, Act 837, which provides for limitations and prohibitions on the collection and sharing of student information.

In compliance with Louisiana Act 677 of the 2014 Louisiana Legislative Session,La. R. S. 17:3913, Evangeline Parish School District provides this listing of all vendors in which PII information is shared for the specific purposes delineated in the chart below. 

Parents of eighth-grade Students: Please note that Act 837 of the 2014 Legislative Session enacted La. R.S. 17:3914 and requires parental consent to share student PII data with the Louisiana Office of Student Financial Assistance and Board of Regents for students to be considered for the Taylor Opportunity Program for Students (TOPS). 

Individuals with complaints involving the sharing of student personally identifiable information (PII) may complete the

"Evangeline Parish School System Student Privacy Complaint Form" and submit to the Office of Assistant Superintendent at 1123 Te Mamou Rd. Ville Platte, LA 70586. 

 

Vendor Purpose Data Elements Transferred  Files 
AHEC Federal Reporting  Name, address, phone, email of students in AHEC Program 

Profile & Privacy Agreement 

Amplified IT Information will be used to automatically create student and teacher accounts in G Suite and to automatically create and maintain Google Classrooms SIS Information 

Profile & Privacy Agreement

A+PEL   Survey Data with student opinions for CNA Profile& Privacy Agreement 
Athlos Products & Services To prepopulate the Athlos Special Education logs application to ease the data entry process for Evangelien Parish users Special Education Student Names and IEP Goals

 Profile & Privacy Agreement 

Athlos Products & Services Agreement 

Audio Optical Systems of Austin Kurzweil Educational Software provides integrated literacy, text to speech software. Student Data Deemed necessary at School Level; Only data required for the

 

Balfour Student graduation supplies Student first and last names, address, phone number  
Brain POP     Profile Form & Privacy Agreement 
Cengage      

Clever Inc. 

(Vendor contracted to upload student data for use with various programs.)

Clever Inc.

(Vendor contracted by TenMarks to upload student data for use with their program) 

Basic student demographic and rostering data 

 

 

 

Curriculum Associates, LLC Assessment, Instruction, Professional Development Student first and last name, date of birth, gender, ethnicity or race, student school enrollment, student grade level, teacher name, English language learner status, eligibility for free or reduced lunch price, teacher first and last name, teacher email address

Profile Form & Data Sharing Agreement 

Crawford Photography Pictures for school portraits and JPAMS Student ID, Student First and Last Name, Teacher of Record, Grade Level 

 

 

Docusign, Inc.      Privacy Addendum 
eLuma Teletherapy services including speech and language pathology, occupational therapy, physical therapy, mental health counseling and school psychology Student ID, last name, first name, zip code, gender, birth date, grade, clinician, phone, parent first/last name, parent email, case manager name, primary teacher name, primary teacher email, service details, status 

Profile Form 

Agreement 

EDgear  EDgear provides the student information management system for the district Student Full Name, Student ID Number, Gender, Grade Level, Date of Birth, Ethnicity, Language, Scores from State Assessments, School Enrollment, Class Schedule, Special Education Information, Attendance, Discipline Information, Grades, Medical Information, Email Address, Lunch Status, Social Security Number Data Privacy Addendum to EDGEAR SOFTWARE Service/License Agreement
Edgenuity  Edgenuity is a research based video course curriculum, which offers more than 185 semester-equivalent core and elective online courses for students in grades 6-12. Edgenuity can be used as core curriculum, for intervention, to recover credits, to prepare for standardized assessment and prep for some AP programs.  Student First and Last Name, Grade Level, Student Scores, Progress Reports and Final Grades  Privacy Agreement 

ESE Solutions, LLC

DBA Brolly 

Special Education Software: Special Education service tracking and progress monitoring 

Special Education Student(s): 

Name, Attending School, Grade Level, IEP Goals, ID 

Profile Form & Privacy Agreement 
Evangeline Parish 4-H Clubs 4-H Enrichment Programming  3rd Grade Student Demographics 

Privacy Agreement 

Evangeline Parish District Attorney's Office Child Welfare/ Attendance  Information relevant to compulsory school attendance and truancy laws 

 

Privacy Addendum 

First Student 

Bus Route Creation 

Student address and contact information for rougting and transportation purposes 

Electronic Student Data used to prepare bus routes (Student Full Name, Parent/ Guardian Full Name, Address, Parent/ Guardian Contact Information); Jcampus/JPAMS Profile Form & Data Sharing Agreement 
Follett School Solutions, Inc.  Follett's Destiny Library Manager is a complete library management system. It is used to check out and check in student and faculty library books. It is also used for cataloging, inventory, and compiling reports.  Student first and last name, grade level, homeroom teacher, graduation year, and student ID number 

 

Frontline Technologies Group     Privacy Agreement 
Focused Fitness  This information will be used for teachers to identify their classes and enter fitness data for students 

Student First and Last Name, Age, Gender, School Name, Class Name, Teacher Name, Section, Period, ID 

Privacy Agreement 

 

Global Grid for Learning (GG4L)   Student first name, student last time, Student ID, Teacher, Grade Level, Course Profile Form & Privacy Agreement 
Great Minds, PBC Great Minds/Edulastic collects data for the purpose of student account management and product utilization  Student and Staff email addresses, Student first and last name, passwords, curriculum course, grade, school/district associaton (rostering), assessment performance data, and product usage data 

Profile Form  & Privacy Agreement 

 

Herff Jones, LLC Yearbooks and Related Products Full student name, graduation year, class, clubs, activities, awards and recognitions

Profile Form & Privacy Agreement 

 

Jostens/The Grad Shoppe To mail students postcards and letters about their accounts with the company for graducation supplies, class rings, medals, awards, and/or letterman jackets  Student Full Name, Address, Phone Number 

 

Privacy Agreement 

LearnZillion, Inc. LearnZillion is for use by authorized users only and all users are subject to LearnZillions terms of use and privacy policy. Learnzillion safeguards any protected information received from or created by customers, in accordance with all applicable federal and state laws, rules regulations, and policies.  Student Name, User name, password, school 

Privacy Agreement 

Life Touch Lifetouch National School Studios Inc., (Lifetouch), produces and delivers to school the portrait-based products and services needed for the school’s administrative purposes and/or for use in the school yearbook. Full Name, Student ID Number, School Enrollment, Grade Level, Schedule Information  
Life Share Blood Center Personal Health Information and information obtained during the processing of the blood and blood components will be used to provide quality blood and blood components and related services for use in patients Personal health and other information obtained during the processing of the blood and blood component donation 

 

 

 

Louisiana Restaurant Association Education Foundation Industry testing and industry certification  Student Full Name, Student Exams, Student Scores

 

Privacy Agreement

 

LSU AgCenter/4-H Youth Development Information will be used to enroll 3rd- 12th grade students in 4-H clubs 

Student Demographic Information used only forenrollment 3rd grade recruit list parishwide 

Profile Form & Privacy Agreement 

LSU Eunice Higher Education/Post Secondary Education Board of Regents, LSU Privacy Agreement 
Marketing Education Retail Alliance/MERA Match Student Names to requested number of online courses to be granted to schools  Student names  Privacy Agreement 
PAXIS Institute    Class, Grade Level, Student First Name, Last Initial, Teacher Name, Teacher Email, School Name, School District  Privacy Agreement
Petry Photography, LLC To organize students for school portraits and yearbook publication  Student Name, Student ID, Grade, Homeroom Teacher

 

 

Provine School Pictures  Pictures for JPAMS and yearbook if applicable   First name, last name, grade, teacher and local student ID 

Profile Fom and Privacy Agreement

 

Remind Parental communication, updates, alerts  Student first and last name, parent contact, parent phone number, school, district  Privacy Agreement 

Renaissance Learning, Inc. 

(RLI)

K-12 educational software (reading, math, writing), progress-monitoring and formative assessment software, instructional materials and supplies, library materials and supplies, professional development and consulting  Student Full Name, Student ID Number, Gender, Grade Level, AR Test Scores, School Enrollment, Class Schedule 

Profile Form & Data Sharing Agreement 

 

The Grad Shop

Balfour

Sale and delivery of caps & gowns, announcements and other senior apparel  Graduate student first and last name, address, and phone number Profile Form & Privacy Agreement

The Lampo Group, LLC

DBA: Ramsey Solutions

  See Data Elements collected Policy on company website

Profile Form

Privacy Agreement 

Typing.com Online typing tutor  Student first and last name, student email address, grade level, and teacher Privacy Agreement 
United Blood Services Personal Health Information and information obtained during the processing of the blood and blood components will be used to provide quality blood and blood components and related services for use in patients  Personal health and other information obtained during the processing of the blood and clood component donation NO ACTIVE Agreement 
Workforce Development Board     Privacy Addendum 
World Book Optional folder if user wishes to create peronal folder for storing research notes; Users may include their email address for use with re-setting passwords in the event a password is forgotten User Name, email address if applicable  Privacy Agreement 
Zoom Zoom is a platform used to meet with students, staff, and/or staff from the safety of your own safe space.    Privacy Agreement 

 

The following are Data Sharing Agreements as directed in Act No. 677. Please see the link below for the Louisiana Department of Education’s data-sharing agreements.

Evangeline Parish School System currently collects and shares student PII with the Louisiana Department of Education who may share PII with the following vendors for the specific purposes delineated in the chart below. The LDE is guided by Acts 837 and 677 in their contractual agreements and procedures. 

 

http://www.louisianabelieves.com/resources/library/data-center/data-sharing-agreements

 

Vendor  Purpose  Files 
ACT, Inc.    Addendum to Data Sharing Agreement 
ASSISTMENTS Foundation Math Acceleration Curriculum  Addendum to Data Sharing Agreement 
CARASOFT (Google)   Addendum to Data Sharing Agreement 
CCAI (SER) Host and Maintain SER (Students with IEPs)  
College Board   Addendum to Data Sharing Agreement 
Computer Aid, Inc   Addendum to Data Sharing Agreement 
Data Recognition Corporation (DRC)    Addendum to Data Sharing Agreement 

Data Recognition Corporation (DRC) for Non-Summative Assessment 

  Addendum to Data Sharing Agreement 
ELPT  English Proficiency test for LEP/ELL students 

Addendum to Data Sharing Agreement

 Data Sharing Agreement 

eScholar LLC.    Addendum to Data Sharing Agreement 
Hoonuit I, LLC   Addendum to Data Sharing Agreement
iSTEEP, LLC  

Addendum to Data Sharing Agreement 

Data Sharing Agreement 

Literacy Design Collaborative (LDC)   

Addendum to Data Sharing Agreement

 

Data Sharing Agreement 

LEAP 360   State of Louisiana Privacy Addendum 
Louisiana Community and Technical College System (LCTCS)   Addendum to Data Sharing Agreement 
National Center for Education Statistics (NCES for NAEP, PISA, PIRLS, TIMSS, ICILS)   Addendum to Data Sharing Agreement 
Paul H. Brookes Publishing Co., Inc.    Addendum to Data Sharing Agreement 
Red-e Set Grow (DSC)  Host and Maintain Developmental Skills Checklist (DSC) data; Evaluates the skills that children develop from Pre-Kindergarten through the end of Kindergarten Addendum to Data Sharing Agreement 
Teaching Strategies

Teaching strategies provides the most innovative and effective curriculum, assessment, professional development, and family connection resources to programs serving children from birth through third grade. 

Data Elements: Demographics First 

Profile Form

Data Sharing Agreement

Addendum 

Teaching Strategies, LLC for KEA  

Data Sharing Agreement

Addendum to Data Sharing Agreement 

University of Louisiana at Lafaytette (ULL)   Addendum to Data Sharing Agreement 


Please include the following: All concerns and questions related to the LDE MOUs, addendums, student privacy, and the sharing of students’ PII can be submitted to kim.nesmith@la.gov.

  1. First and last name
  2. Phone number
  3. Agreement related to inquiry
  4. Questions/ Concerns