The Louisiana Department of Education (LDE) and Evangeline Parish School System (the LEA) are committed to protecting student data. In compliance with Louisiana Act 677, Evangeline Parish School District will provide information relative to active district contracts and data elements associated with each application. The documents listed are currently approved addendums and/or agreements utilized by the district/schools with student information. The Evangeline Parish School Board is authorized to share this information through Title 28; Bulletin 741; §2303 D-E and FERPA.
Additionally, the legislature passed, Act 837, which provides for limitations and prohibitions on the collection and sharing of student information.
In compliance with Louisiana Act 677, Evangeline Parish School District provides this listing of all vendors in which PII information is shared for the specific purposes delineated in the chart below.
Parents of eighth-grade Students: Please note that Act 837 requires parental consent to share student PII data with the Louisiana Office of Student Financial Assistance and Board of Regents for students to be considered for the Taylor Opportunity Program for Students (TOPS).
Individuals with complaints involving the sharing of student personally identifiable information (PII) may complete the
"Evangeline Parish School System Student Privacy Complaint Form" and submit to the Office of Assistant Superintendent at 1123 Te Mamou Rd. Ville Platte, LA 70586.
|Vendor||Purpose||Data Elements Transferred||Files|
|AHEC||Federal Reporting||Name, address, phone, email of students in AHEC Program|
|Amplified IT||Information will be used to automatically create student and teacher accounts in G Suite and to automatically create and maintain Google Classrooms||SIS Information||Privacy Agreement|
|Audio Optical Systems of Austin||Kurzweil Educational Software provides integrated literacy, text to speech software.||Student Data Deemed necessary at School Level; Only data required for the setup of the system is requested (Student First/Last Name, Student ID number)||
|Balfour||Student graduation supplies||Student first and last names, address, phone number||Privacy Agreement|
|Brain POP||Privacy Agreement|
(Vendor contracted to upload student data for use with various programs.)
(Vendor contracted by TenMarks to upload student data for use with their program)
|Basic student demographic and rostering data||
|Crawford Photography||Pictures for school portraits and JPAMS||Student ID, Student First and Last Name, Teacher of Record, Grade Level||
|ECAA Head Start Program||Information will be used to prescribe a program for teaching and learning for students with developmental delays.||Student Identification for use in making refferals for evaluation||
|EDgear||EDgear provides the student information management system for the district||Student Full Name, Student ID Number, Gender, Grade Level, Date of Birth, Ethnicity, Language, Scores from State Assessments, School Enrollment, Class Schedule, Special Education Information, Attendance, Discipline Information, Grades, Medical Information, Email Address, Lunch Status, Social Security Number|
|Edgenuity||Edgenuity is a research based video course curriculum, which offers more than 185 semester-equivalent core and elective online courses for students in grades 6-12. Edgenuity can be used as core curriculum, for intervention, to recover credits, to prepare for standardized assessment and prep for some AP programs.||Student First and Last Name, Grade Level, Student Scores, Progress Reports and Final Grades||Privacy Agreement|
|Evangeline Parish 4-H Clubs||4-H Enrichment Programming||3rd Grade Student Demographics|
|Evangeline Parish District Attorney's Office||Child Welfare/ Attendance||Information relevant to compulsory school attendance and truancy laws||
|First Student||Bus Route Creation||Electronic Student Data used to prepare bus routes (Student Full Name, Parent/ Guardian Full Name, Address, Parent/ Guardian Contact Information)|
|Follett School Solutions, Inc.||Follett's Destiny Library Manager is a complete library management system. It is used to check out and check in student and faculty library books. It is also used for cataloging, inventory, and compiling reports.||Student first and last name, grade level, homeroom teacher, graduation year, and student ID number|
|Educational Professional Services||Student Enrollment numbers (no personal identifiable data)||Report Enrollment to the FCC Schools & Libraries (E-Rate Program)||Privacy Agreement|
|Focused Fitness||This information will be used for teachers to identify their classes and enter fitness data for students||
Student First and Last Name, Age, Gender, School Name, Class Name, Teacher Name, Section, Period, ID
|Great Minds, PBC||Great Minds/Edulastic collects data for the purpose of student account management and product utilization||Student and Staff email addresses, Student first and last name, passwords, curriculum course, grade, school/district associaton (rostering), assessment performance data, and product usage data||
|Herff Jones, LLC||Yearbooks and Related Products||Full student name, graduation year, class, clubs, activities, awards and recognitions||
|Jostens/The Grad Shoppe||To mail students postcards and letters about their accounts with the company for graducation supplies, class rings, medals, awards, and/or letterman jackets||Student Full Name, Address, Phone Number||
|Life Touch||Lifetouch National School Studios Inc., (Lifetouch), produces and delivers to school the portrait-based products and services needed for the school’s administrative purposes and/or for use in the school yearbook.||Full Name, Student ID Number, School Enrollment, Grade Level, Schedule Information||Privacy Addendum|
|Life Share Blood Center||Personal Health Information and information obtained during the processing of the blood and blood components will be used to provide quality blood and blood components and related services for use in patients||Personal health and other information obtained during the processing of the blood and blood component donation||
|Louisiana High School Athletic Association||
LHSAA is the governing body for high school sports in the State of Louisiana. It oversees all eligibility, team and competition rules and regulations regarding high school sports.
The information is used to review each athlete’s eligibility status.
|Full Name, Date of Birth, Address, Grade Level, Last 4 Digits of Social Security Number, Medical History|
|Louisiana Restaurant Association Education Foundation||Industry testing and industry certification||Student Full Name, Student Exams, Student Scores||
|LSU AgCenter/4-H Youth Development||Information will be used to enroll 3rd- 12th grade students in 4-H clubs||Student Demographic Information used only for enrollment||
|LSU Eunice||Higher Education/Post Secondary Education||Board of Regents, LSU||Privacy Agreement|
|Marketing Education Retail Alliance/MERA||Match Student Names to requested number of online courses to be granted to schools||Student names||Privacy Agreement|
|PAXIS Institute||Class, Grade Level, Student First Name, Last Initial, Teacher Name, Teacher Email, School Name, School District||Privacy Agreement|
|Pear Deck||Google profile information is gathered to identify which participant responded to which part of the presentation||Google Login, email address, display name and given name in system||Privacy Agreement|
|Petry Photography, LLC||To organize students for school portraits and yearbook publication||Student Name, Student ID, Grade, Homeroom Teacher||
|Provine School Pictures||Pictures for JPAMS and yearbook if applicable||First name, last name, grade, teacher and local student ID||
|Remind||Parental communication, updates, alerts||Student first and last name, parent contact, parent phone number, school, district||Privacy Agreement|
Renaissance Learning, Inc.
|K-12 educational software (reading, math, writing), progress-monitoring and formative assessment software, instructional materials and supplies, library materials and supplies, professional development and consulting||Student Full Name, Student ID Number, Gender, Grade Level, AR Test Scores, School Enrollment, Class Schedule||
|United Blood Services||Personal Health Information and information obtained during the processing of the blood and blood components will be used to provide quality blood and blood components and related services for use in patients||Personal health and other information obtained during the processing of the blood and clood component donation|
|World Book||Optional folder if user wishes to create peronal folder for storing research notes; Users may include their email address for use with re-setting passwords in the event a password is forgotten||User Name, email address if applicable||Privacy Agreement|
|Zearn, Inc.||Zearn Math is personalized digital lessons for small group teaching based on Eureka Math and Engage NY. Zearn Math is aligned to content standards in which students complete independent digital lessons.||First Name, Last Name, Student ID, Grade, School, Username, and Password||
The following are Data Sharing Agreements as directed in Act No. 677. Please see the link below for the Louisiana Department of Education’s data-sharing agreements.
Evangeline Parish School System currently collects and shares student PII with the Louisiana Department of Education who may share PII with the following vendors for the specific purposes delineated in the chart below. The LDE is guided by Acts 837 and 677 in their contractual agreements and procedures.
|ACT, Inc.||Addendum to Data Sharing Agreement|
|CCAI (SER)||Host and Maintain SER (Students with IEPs)|
|College Board||Addendum to Data Sharing Agreement|
|Computer Aid, Inc||Addendum to Data Sharing Agreement|
|Data Recognition Corporation (DRC)||Addendum to Data Sharing Agreement|
Data Recognition Corporation (DRC) for Non-Summative Assessment
|Addendum to Data Sharing Agreement|
|ELPT||English Proficiency test for LEP/ELL students|
|eScholar LLC.||Addendum to Data Sharing Agreement|
|Hoonuit I, LLC||Addendum to Data Sharing Agreement|
|Literacy Design Collaborative (LDC)||
|Louisiana Community and Technical College System (Jobs for American Graduates Program, JAG)||Addendum to Data Sharing Agreement|
|LEAP 360||State of Louisiana Privacy Addendum|
|Louisiana Community and Technical College System (LCTCS)||Addendum to Data Sharing Agreement|
|National Center for Education Statistics (NCES for NAEP, PISA, PIRLS, TIMSS, ICILS)||Addendum to Data Sharing Agreement|
|Paul H. Brookes Publishing Co., Inc.||Addendum to Data Sharing Agreement|
|Red-e Set Grow (DSC)||Host and Maintain Developmental Skills Checklist (DSC) data; Evaluates the skills that children develop from Pre-Kindergarten through the end of Kindergarten||Addendum to Data Sharing Agreement|
Teaching strategies provides the most innovative and effective curriculum, assessment, professional development, and family connection resources to programs serving children from birth through third grade.
Data Elements: Demographics First
|Teaching Strategies, LLC for KEA|
|University of Louisiana at Lafaytette (ULL)||Addendum to Data Sharing Agreement|
Please include the following: All concerns and questions related to the LDE MOUs, addendums, student privacy, and the sharing of students’ PII can be submitted to firstname.lastname@example.org.