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2017- 2018 Student Privacy

The Louisiana Department of Education (LDE) and Evangeline Parish School System (the LEA) are committed to protecting student data. In compliance with Louisiana Act 677, Evangeline Parish School District will provide information relative to active district contracts and data elements associated with each application. The documents listed are the current approved addendums and/or agreements utilized by the district/schools with student information. The Evangeline Parish School Board is authorized to share this information through Title 28; Bulletin 741; §2303 D-E and FERPA. 

Additionally the legislature passed, Act 837, which provides for limitations and prohibitions on the collection and sharing of student information.

In compliance with Louisiana Act 677, Evangeline Parish School District provides this listing of all vendors in which PII information is shared for the specific purposes delineated in the chart below. 

Parents of eighth grade Students: Please note that Act 837 requires parental consent to share student PII data with the Louisiana Office of Student Financial Assistance and Board of Regents for students to be considered for the Taylor Opportunity Program for Students (TOPS). 

Individuals with complaints involving the sharing of student personally identifiable information (PII) may complete the "Evangeline Parish School System Student Privacy Complaint Form" and submit to the Office of Assistant Superintendent at 1123 Te Mamou Rd. Ville Platte, LA 70586. 

 

Vendor Purpose Data Elements Transferred  Files 
AHEC      
Affiliated Blind of Louisina  Student Assessment and Training Personal contact information for the student and family; student eye report, primary teacher contact information   
Audio Optical Systems of Austin Kurzweil Educational Software provides integrated literacy, text to speech software. Student Data Deemed necessary at School Level ; Only data required for the setup of the system is requested (Student First/Last Name, Student ID number)

Profile Form

 

Privacy Agreement 

       
Class Dojo ClassDojo is a simple, safe classroom management app that helps teachers encourage students in class, and easily communicate with parents. First Name, Last Name, Class, Grade Level

Profile Form

Privacy Agreement 

Clever Inc. 

(Vendor contractedto upload student data for use with various programs.)

Clever Inc.

(Vendor contracted by TenMarks to upload student data for use with their program) 

Basic student demographic and rostering data 

Profile Form

 

Privacy Agreement 

COPE 

Educational Talent Search, Upward Boundand Upward Bound Math/Science

Educational Outreach Services School Photo, Copy of Birth Certificate, Copy of Social Security Card, Copy of Current Grades, Copy of Applicant’s Transcript- 9th graders only, Copy of Parent/Guardian’s current 1040 Income Tax return or verificatio of income, and copy of applicant’s upcoming or present high school class schedule

Profile Form

 

Privacy Agreement 

Crawford Photography Pictures for school portraits and JPAMS Student ID, Student First and Last Name, Teacher of Record, Grade Level 

Profile Form

Privacy Agreement 

ECAA Head Start Program Information will be used to prescribe a program for teaching and learning for students with developmental delays. Student Identification for use in making refferals for evaluation 

Profile Form

Privacy Agreement 

EDgear  EDgear provides the student information management system for the district Student Full Name, Student ID Number, Gender, Grade Level, Date of Birth, Ethnicity, Language, Scores from State Assessments, School Enrollment, Class Schedule, Special Education Information, Attendance, Discipline Information, Grades, Medical Information, Email Address, Lunch Status, Social Security Number Privacy Agreement 
Edgenuity  Edgenuity is a research based video course curriculum, which offers more than 185 semester-equivalent core and elective online courses for students in grades 6-12. Edgenuity can be used as core curriculum, for intervention, to recover credits, to prepare for standardized assessment and prep for some AP programs.  Student First and Last Name, Grade Level, Student Scores, Progress Reports and Final Grades   
Evangeline Parish District Attorney's Office Child Welfare/ Attendance  Information relevant to compulsory school attendance and truancy laws

Profile Form

Privacy Agreement 

EverFi, Inc. EverFi provides technology courses to teach, assess, and certify students in critical life skills and college readiness. First Name, Last Name, Date of Birth   
First Student  Bus Route Creation  Electronic Student Data used to prepare bus routes (Student Full Name, Parent/ Guardian Full Name, Address, Parent/ Guardian Contact Information)  
Follett School Solutions, Inc.  Follett's Destiny Library Manager is a complete library management system. It is used to check out and check in student and faculty library books. It is also used for cataloging, inventory, and compiling reports.  Student first and last name, grade level, homeroom teacher, graduation year, and student ID number   
Herff Jones, LLC Yearbooks and Related Products Full student name, graduation year, class, clubs, activities, awards and recognitions

Profile Form

Privacy Agreement 

Jostens/The Grad Shoppe To mail students postcards and letters about their accounts with the company for graducation supplies, class rings, medals, awards, and/or letterman jackets  Student Full Name, Address, Phone Number   
Kuder    

Profile Form

 

Privacy Agreement

Life Touch Lifetouch National School Studios Inc., (Lifetouch), produces and delivers to school the portrait-based products and services needed for the school’s administrative purposes and/or for use in the school yearbook. Full Name, Student ID Number, School Enrollment, Grade Level, Schedule Information  
Life Share Blood Center Personal Health Information and information obtained during the processing of the blood and blood components will be used to provide quality blood and blood components and related services for use in patients Personal health and other information obtained during the processing of the blood and blood component donation 

Profile Form

 

Privacy Agreement 

Louisiana High School Athletic Assoication 

LHSAA is the governing body for high school sports in the State of Louisiana. It oversees all eligibility, team and competition rules and regulations regarding high school sports.

 

The information is used to review each athlete’s eligibility status.

Full Name, Date of Birth, Address, Grade Level, Last 4 Digits of Social Security Number, Medical History  
LSU Eunice Higher Education/Post Secondary Education Board of Regents, LSU  
       
N2Y Unique Learning System (ULS) 

N2Y has software as a service (SaaS) offerings in the form of applications through browser versions. The applications provide educational tools with curriculum, supporting content and a symbol library. 

Student Directory Information   
Parks Community Support Services, Inc.  Life skills training model prevention program- needed for the State of Louisiana, Dept. of Health and Hospitals Data Base Birth Date, Gender, Ethnicity

Profile Form

Privacy Agreement 

Petry Photography, LLC To organize students for schoolportraits and yearbook publication  Student Name, Student ID, Grade, Homeroom Teacher

Profile Form

Privacy Addendum 

Provine School Pictures  Pictures for JPAMS and yearbook if applicable   First name, last name, grade, teacher and local student ID 

Profile Form

Privacy Agreement 

Renaissance Learning, Inc. 

(RLI)

K-12 educational software (reading, math, writing), progress-monitoring and formative assessment software, instructional materials and supplies, library materials and supplies, professional development and consulting  Student Full Name, Student ID Number, Gender, Grade Level, AR Test Scores, School Enrollment, Class Schedule   

Scientific Learning Corporation (Fast Forward)

Fast Forward is online reading intervention that targets foundational phonemic awareness, language, memory, attention, processing and sequencing skills    
Sylvan Learning, LLC (Book Adventure)    

Profile Form

 

Privacy Addendum 

Typing Agent Typing Agent curriculum is a course to get the most out of student's keyboarding while meeting the Common Core State Standards. The curriculum reinforces common blends, grade-level words, and educational knowledge sound.  Student First and Last Name, Email, Password

Profile Form

 

Privacy Agreement 

Ten Marks  TenMarks is an Amazon company and its math curriculum was designed by teachers. They designed the program to address each of the new standards. For each standard, students complete short, digital assignments. The program offers real-time intervention as well as video instruction and immediate feedback. Tenmarks designed the curriculum to scaffold student learning so that with each new assignment, students build off of content they mastered in previous assignments. Teacher First and Last Name, Email Address, SIS ID, Student First and Last Name, SIS ID, Username, Password, Administrator First and Last Name, Email Address, Class/Section Name, Grade Level, SIS ID   
United Blood Services Personal Health Information and information obtained during the processing of the blood and blood components will be used to provide quality blood and blood components and related services for use in patients  Personal health and other information obtained during the processing of the blood and clood component donation  
Zearn, Inc.  Zearn Math is personalized digital lessons for small group teaching based on Eureka Math and Engage NY. Zearn Math is aligned to content standards in which students complete independent digital lessons.  First Name, Last Name, Student ID, Grade, School, Username, and Password

Profile Form

 

Privacy Agreement 

 

The following are Data Sharing Agreements as directed in Act No. 677. Please see the link below for the Louisiana Department of Education’s data-sharing agreements.

Evangeline Parish School System currently collects and shares student PII with the Louisiana Department of Education who may share PII with the following vendors for the specific purposes delineated in the chart below. The LDE is guided by Acts 837 and 677 in their contractual agreements and procedures. 

 

http://www.louisianabelieves.com/resources/library/data-center/data-sharing-agreements

 

Vendor  Purpose  Files 
ACT, Inc.    Addendum to Data Sharing Agreement 
CCAI (SER) Host and Maintain SER (Students with IEPs)  
Carasoft (GOOGLE)  

Addendum 

Data Sharing Agreement 

College Board   Addendum to Data Sharing Agreement 
Computer Aid, Inc   Addendum to Data Sharing Agreement 
Data Recognition Corporation (DRC)    Addendum to Data Sharing Agreement 

Data Recogniton Corporation (DRC) for Non-Summative Assessment 

  Addendum to Data Sharing Agreement 
ELPT  English Proficiency test for LEP/ELL students 

Addendum to Data Sharing Agreement

 Data Sharing Agreement 

eScholar LLC.    Addendum to Data Sharing Agreement 
    Addendum to Data Sharing Agreement 
Louisiana Community and Technical College System (LCTCS)   Addendum to Data Sharing Agreement 
National Center for Education Statistics (NCES for NAEP, PISA, PIRLS, TIMSS, ICILS)   Addendum to Data Sharing Agreement 
Paul H. Brookes Publishing Co., Inc.    Addendum to Data Sharing Agreement 
Red-e Set Grow (DSC)  Host and Maintain Developmental Skills Checklist (DSC) data; Evaluates the skills that children developm from Pre-Kindergarten through the end of Kindergarten Addendum to Data Sharing Agreement 
Teaching Strategies

Teaching strategies provides the most innovative and effective curriculum, assessment, professional development, and family connection resources to programs serving children from birth through third grade. 

Data Elements: Demographics First 

Profile Form

Data Sharing Agreement

Addendum 


Please include the following:All concerns and questions related to the LDE MOUs, addendums, student privacy, and the sharing of students’ PII can be submitted to kim.nesmith@la.gov.

  1. First and last name
  2. Phone number
  3. Agreement related to inquiry
  4. Questions/ Concerns 

 

 

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